Join Our Team

Overview 

The iCivics team is on a big mission: to revolutionize the way students learn about U.S. government and civil society. This is an exceptional opportunity for a hands-on leader to play a significant role in realizing this mission. The Deputy Director will report to and partner closely with the Executive Director and will be charged with strengthening and leading an effective, collaborative, and scalable operational model for the entire organization. S/he will be charged with leading the organization through its next phase of innovation and development, managing a three-person leadership team, and providing best-in class coaching and development. To thrive in this position, you will be resourceful, adept at thinking strategically, and able to translate plans into action. You must be excited about jumping into a growing team with a results-oriented, startup culture.

Who We Are 

Founded by Justice Sandra Day O'Connor to reverse the decline in civic education and engagement, iCivics has become a leader in digital learning. We are a growing non-profit that develops innovative games, lesson plans, and other interactive resources to prepare middle and high school students for informed participation in American democracy. Our first generation product platform provides teachers with free resources aligned to standards, and has been recognized through awards from the MacArthur Foundation, Gates Foundation, Common Sense Media, and the American Library Association. We are committed to keeping our program effective and relevant for the more than 70,000 educators and five million students who rely on iCivics annually.

What We Offer 

In addition to meaningful and rewarding work, iCivics provides an excellent compensation and benefits package competitive with positions requiring similar skills and experience. iCivics compensation and benefits package includes medical, dental, vision, 401(k), and generous paid time off, pre-tax transit program, and a friendly work environment.

Talented, committed people are at the heart of iCivics' work. We strive to provide engaging and productive working conditions and want everyone on our team to derive satisfaction and a sense of fulfillment from their jobs. We currently have the following open positions:

Boston Office 



Web Development Intern

We are looking for a web developer intern to help maintain and improve the iCivics experience. The iCivics team is on a big mission: to revolutionize the way students learn about American government and civil society. As the Web Developer Intern, you will work closely with the Principal Engineer, Programming Team, and our 3rd party partner Filament Games to contribute to full-stack application codebase to add impactful new features for our users. To thrive in this position, you must have a keen interest in developing robust and performant web applications.

Responsibilities:

• Contribute to iCivics codebase, tools, frameworks and the overall Web experience

• Make modifications to the site based to organization’s priorities

• Gain understanding of the iCivics codebase and deployment environment

• Help with ongoing optimization of the application and day to day maintenance of the site and cloud infrastructure

Required Skills:

• Working knowledge of front-end web development technologies such as HTML/HTML5, CSS/CSS3, Javascript

• Experience with developing web application in a dynamic language (such as PHP, Python and Ruby)

• Working knowledge of SQL and at least one Relational Database (such as MySQL)

• Familiarity with a CMS (such as Drupal, Wordpress or Jumla)

• Working knowledge of Linux

 Nice to Have:

• Familiarity with software development best practices and methodologies

• Working knowledge of Adobe Photoshop / Illustrator

• Interest in online gaming and educational technology

• Passionate about technology 

 

The Chief Financial/Operating Officer

The Chief Financial/Operating Officer role is a key member of the iCivics leadership team.  The Chief Financial/Operating Officer will provide strategic and operational leadership for all financial, talent management and administrative functions to a growing non-profit.  The CFO/COO is also expected to make a significant contribution to the overall strategic direction for the organization including supporting funding requests and providing analytical support to the use of data in service of organizational goals. 

More specifically, the CFO/COO will serve in the following functions:

Financial Management

  • As ex officio Board treasurer, oversees the organization’s finances and communicates them to the Executive Director and Finance & Audit Committee of the Board.
  • Negotiate and consult o all major transactions, review all contracts and manage legal affairs supported by legal counsel.
  • In collaboration with our financial advisers, oversees all treasury management , monitor investment manager performance, manage investment policies and prepare monthly and quarterly reports for the board finance committee.
  • Manages the external audit of iCivics finances on an annual basis to ensure a thorough and smooth review of iCivics financial position.
  • Oversees financial systems, with the Executive Director, designed to support the work and growth of iCivics.
    • Manages all accounting and payroll functions.
  • Ensures that contract or grant-based financial obligations are communicated and operationally met.
  • Reviews and provides financial analysis of monthly financial reports.
  • Develops all organizational budgets.

Financial Planning and Budgeting

  • Develops all organizational budgets.
  • Tracks budget versus actuals on a monthly basis.
  • Advises the Executive Director and the Board of Directors on budget and financial issues.
  • Assists staff in the creation of program budgets including the development of processes and systems to ensure consistency and efficiency in budgeting.

Strategic Planning and Analysis

  • Develops and maintains the organization’s strategic plan process and contributes original analyses to support organizational growth.
  • Creates and maintains organizational performance metrics including a monthly dashboard of key measures of success against goal.
  • Develops new analytical tools and reports about the organization’s performance and impact.

Partnerships and Earned Revenue

  • In collaboration with the Executive Director, develop and manage earned revenue partnerships and projects to achieve financial objectives.
  • Oversees onboarding and off-boarding for staff to ensure a productive experience for all parties throughout employment lifecycle. 
  • Manages benefit enrollment and provides benefits providers with all necessary documentation.  Answer employee inquiries regarding benefits.
  • Maintains and reports on personnel issues.
  • Maintains employee handbook, staff operating guides, and updates and communicates other personnel policies.
  • Oversees talent management practices including the employee review and compensation process.
  • Develops and maintains, with the Executive Director, systems for smooth and effective operational management across all offices.
  • Manages office technology.  This includes workstation purchase and set up for new hires and coordination of IT support with contracted IT firm to address workstation issues and support organizational capacity.
  • BA, MBA preferred, CPA a +
  • Strategic planning or consulting experience highly desired
  • 5-10 years of experience in a similar role
  • Non-profit experience a +
  • Teaching or education related experience a +

Talent Management

  • Oversees onboarding and off-boarding for staff to ensure a productive experience for all parties throughout employment lifecycle. 
  • Manages benefit enrollment and provides benefits providers with all necessary documentation.  Answer employee inquiries regarding benefits.
  • Maintains and reports on personnel issues.
  • Maintains employee handbook, staff operating guides, and updates and communicates other personnel policies.
  • Oversees talent management practices including the employee review and compensation process.

Support Operations Management

  • Develops and maintains, with the Executive Director, systems for smooth and effective operational management across all offices.
  • Manages office technology.  This includes workstation purchase and set up for new hires and coordination of IT support with contracted IT firm to address workstation issues and support organizational capacity.  

Position Requirements

  • BA, MBA preferred, CPA a +
  • Strategic planning or consulting experience highly desired
  • 5-10 years of experience in a similar role
  • Non-profit experience a +
  • Teaching or education related experience a +
 

Executive Assistant

The Executive Assistant is the key support role at iCivics. The primary function of the Executive Assistant will be to support the Executive Director with a range of needs from scheduling, travel arrangement, email and other written communications, research and project coordination. In addition, the Executive Assistant will be the main operational liaison to our Board of Directors and serve as the Secretary taking minutes at board and committee meetings. Lastly, working with the CFO/COO, he/she will support operational, HR, payroll and finance functions including basic bookkeeping and answering employee inquiries.

Responsibilities include, but are not limited to:

Support the Executive Director (‘ED”)

  • Prioritizes, organizes, and supports initiatives of the ED, and balances the competing interests of both internal and external stakeholders.
  • Reviews ED calendar, mail and email communications and assists in providing timely responses to all inquiries.
  • Works with senior team and executive staff to prepare ED for internal and external meetings, and ensure timely follow-up of all action items.
  • Serve as the point person and coordinator of the office when ED is traveling.
  • Ensure high-functioning internal operations by arranging executive and external meetings.

Oversee Project Execution

  • Manage systems to ensure departments and staff are on track to meet their annual goals.
  • Manages all outside contracts, letters of agreement, and statements of work to ensure that all obligations are communicated to the staff and met satisfactorily.
  • Drafts and oversees external communications as necessary.

Manage Board Relations

  • Supports Board relations through calendar management and high-level communications.
  • Supports at least once Board committee to ensure regular meetings and progress towards annual goals.
  • Acts as the Board secretary. Drafts and circulates meeting minutes.
  • Manage board communications and scheduling including quarterly board meetings and regular committee calls. 

Bookkeeper

  • Processes payroll for the organization.
  • Processes accounts payable for the organization.
  • Makes appropriate general ledger entries for reconciliation.
  • Works with the accountant, Operations Manager and auditors to record financial transactions accurately in the organization’s financial records.

Office Manager

  • In coordination with the Operations Manager, handles all operational issues for the Boston office including office systems, IT interface and office space.

Position Requirements

  • 5 to 10 years experience in office support roles
  • Excellent writing and communications skills
  • Strong organizational skills and efficiency
  • Demonstrated ability to work with common office technology tools including the Google suite of products
  • 1 to 2 years bookkeeping and/or payroll experience
  • Experience with office management preferred
  • Non profit experience a + as is teaching or education related experience

 


To Apply 

Send your resume, cover letter, and two relevant writing samples to jobs@icivics.org. Please include your last name and the job title in the subject line of your email. Unfortunately, due to the volume of applications we receive, we are only able to make personal contact with individuals invited for interviews. If you are selected for an interview, we will contact you to schedule a convenient date and time.

iCivics has offices in Boston, MA and Washington DC. iCivics is an equal opportunity employer and does not discriminate on the basis of race, religion, gender, ethnicity, national origin, disability, sexual orientation or political or other viewpoint in making any employment decisions.